The right carer. The right time.
Smart scheduling that reduces missed shifts, improves carer allocation, and keeps your care home running smoothly.
Designed for Smarter, Safer Scheduling
Right Fit, Every Shift
Assign based on skills, availability & continuity.
Visual Weekly Roster
Drag-and-drop calendar with full visibility.
Travel-Aware Planning
Estimate travel time automatically between visits.
Everything You Need in One Place
Scheduled vs. Completed Shifts
See how many shifts were successfully fulfilled vs. those that were assigned. Instantly identify gaps or missed care delivery.
“Measure completion performance by day, week, or staff member.”
Missed Appointment Logs
Get a clear log of no-shows or unverified visits, with timestamps and carer details for fast investigation.
“Address accountability in real time before it affects care.”
Carer Overload Warnings
Automatically detect carers assigned to back-to-back shifts or excessive hours, and get suggestions for redistribution.
“Support carer wellbeing and reduce burnout risk.”
Shift Completion Rate Tracker
Monitor trends over time — whether you’re improving or slipping — with visual progress charts.
“From week-to-week progress to long-term compliance patterns.”
Built for CQC Compliance
Generate shift reports, access audit logs, and maintain service continuity to meet all inspection requirements.
Frequently Asked Questions
Can I manage both recurring and one-off shifts with Tropesphere Scheduler?
Absolutely. You can set up recurring weekly shifts or create one-time visits instantly. Emergency reassignments can also be handled on the fly with live notifications to carers.
How does the system match carers to residents?
Tropesphere uses a smart matching algorithm based on carer availability, continuity preferences, qualifications (e.g. dementia care), and proximity — ensuring the most appropriate and efficient assignment.
Can carers receive schedule updates on their phones?
Yes. Carers receive real-time shift updates via the Tropesphere Go mobile app, as well as SMS or WhatsApp alerts. You’ll also get confirmation when a carer has seen their updated schedule.
What if a carer is running late or misses a shift?
You’ll get an alert for late check-ins or missed appointments directly in the Manager Dashboard. You can reassign the shift instantly and keep the care plan on track.
Is the scheduler integrated with compliance and payroll tools?
Yes. All shift data feeds into your compliance panel (for CQC readiness) and can be exported for payroll in standard formats — helping you cut admin time significantly.
Can I track carer check-ins and check-outs?
Yes. Carers check in and out through the app using GPS or QR code verification. This data syncs live with your dashboard and logs are stored for audits.
Is Tropesphere Scheduler CQC compliant?
Yes. All features are built to support CQC Key Lines of Enquiry (KLOEs) related to staffing, continuity, and safety — with audit logs and report exports built-in.
Ready to see if Tropesphere might be a fit for your business?
Download the application now
